Public Announcement of Purpose of Use
Japan’s Personal Information Protection Law stipulates that when a business acquires personal information of a specific person, it must promptly notify the person of the purpose of use or publicly announce the purpose of use, except in cases where the purpose of use has been publicly announced in advance.
Publication of Procedures for Disclosure, Correction, Suspension of Use, and Deletion
In addition, companies holding personal data are required to establish procedures for responding to requests for disclosure, correction, suspension of use, and deletion, and to make these procedures available to the individual.
Identifying Personal Information in the Company
The first step is to identify the personal information in your company. If you do not know what information you have, you will not be able to handle it appropriately in accordance with the Personal Information Protection Law.
Personal information includes not only customer information, but also that of business partners, employees, and job applicants.
Clarification of the purpose of use of personal information
As mentioned above, when personal information is acquired, the purpose of its use must be notified to the individual or publicly announced, except in cases where it has been publicly announced in advance. Therefore, after identifying the personal information to be stored within the company, the purpose of its use must be determined.
What else must be stipulated?
- Your company’s measures for the safe management of personal information
- Disclosure of Personal Information to Third Parties
- Joint use of personal information
- Procedures for disclosure, correction, suspension of use, etc. of personal data
- Contact for consultations and complaints regarding the handling of personal information
Each of the above items must be stipulated in accordance with the Personal Information Protection Law. In addition, there may be more requirements than these, depending on the type of personal information to be managed and how it is handled.
From 33,000 yen to 55,000 yen (including tax)